Privacy Policy

1. Information We Collect

Vibhav International Forum collects personal information that you voluntarily provide through contact forms, newsletter subscriptions, event registrations, and membership applications. This includes your name, email address, phone number, company/organization, and any information you choose to share in messages or applications.

2. How We Use Your Information

We use the information you provide to: respond to your inquiries; send you newsletter updates and event notifications (only with your explicit consent); process membership applications; improve our website and services; comply with legal obligations under Indian law; and maintain forum records. Your information will not be shared with third parties without your explicit consent, except where required by applicable law or court order in India.

3. Data Security

Vibhav International Forum implements industry-standard security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security of your information.

4. Cookies and Tracking

Our website uses cookies to enhance your browsing experience. These cookies store preferences and session information. You may disable cookies through your browser settings, though this may affect website functionality. We do not use cookies for tracking or targeted advertising.

4a. Email and WhatsApp Communication

We communicate with our users through email and WhatsApp based on explicit consent provided at the time of form submission. Email communication is required and includes: membership updates, event notifications, and responses to inquiries. WhatsApp communication is optional and, when consented to, includes: event reminders, community updates, and important announcements. Users can withdraw consent for WhatsApp communication at any time by sending a message to our contact number or emailing contact@vibhavforum.com. Email communication can be managed through unsubscribe links in each email. We do not share your WhatsApp number with third parties.

5. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices. We encourage you to review the privacy policies of any external sites before providing personal information.

6. Your Rights (India - DPDPA Compliant)

Under India's Digital Personal Data Protection Act, 2023 and the Information Technology Act, 2000, you have the following rights:

Right to Access: You can request a copy of your personal data at any time.
Right to Correction: You can request correction of inaccurate or incomplete data.
Right to Deletion: You can request deletion of your personal data. We will delete your data within 30 days, except where retention is required by law.
Right to Withdraw Consent: You can withdraw consent for any communication or data processing at any time.
Right to Know: You have the right to know what data we hold, how it's used, and with whom it's shared.

To exercise any of these rights, please contact us at contact@vibhavforum.com with your name and the nature of your request. We will respond within 30 days.

7. Newsletter Unsubscribe

All newsletter communications include an unsubscribe option. You can opt out of our mailing list at any time by clicking the unsubscribe link in any email or by contacting us directly.

8. Policy Changes

Vibhav International Forum reserves the right to update this privacy policy at any time. Changes will be posted on this page with an updated "Effective Date." Continued use of our website constitutes acceptance of the updated policy.

9. Data Retention Policy

We retain personal data for as long as necessary to provide our services and fulfill the purposes outlined in this policy. Newsletter subscriber data is retained until unsubscribe. Contact form data is retained for 2 years unless deletion is requested earlier. Data required for compliance with Indian laws (tax, legal) is retained as mandated. Upon request, all data is deleted within 30 days unless legally required to be retained.

10. Grievance Redressal Officer

In accordance with the Information Technology Act, 2000 and Digital Personal Data Protection Act, 2023, Vibhav International Forum has appointed a Grievance Redressal Officer.
Officer Name & Designation: Grievance Redressal Officer, Vibhav International Forum
Email: contact@vibhavforum.com
Response Time: We respond to all grievances within 30 days
Escalation: If you are not satisfied with the response, you may escalate your grievance to the relevant authorities in India.

11. International Data Transfers

If you are located outside India and submit personal data, your data will be processed in India in accordance with this privacy policy and Indian laws. By submitting data, you consent to this transfer and processing. We do not transfer personal data to countries outside India without explicit consent.

12. Contact Us

If you have questions about this privacy policy or our data practices, please contact us at:
Email: contact@vibhavforum.com
Phone: +91-9833475407
Address: B-2101, Ashar Edge, Wing B, Thane, Maharashtra, 400610, Maharashtra, India